Property Administrator

Job Summary:

The Property Administrator will provide administrative support to the property management team by ensuring the efficient administration of residential, commercial, or mixed-use properties. The role includes tenant liaison, lease administration, maintenance coordination, record keeping, financial administration, and ensuring smooth day-to-day property operations.

Minimum Requirements:

• Grade 12 / Matric
• Diploma or Certificate in Property Management, Business Administration, or related field (advantageous)
• 2–5 years’ experience in property administration or a similar administrative role
• Experience within the property, real estate, or facilities management industry will be advantageous
• Computer literacy: Microsoft Office Suite (Word, Excel, Outlook) and Pastel
• Experience working with property management software will be advantageous
• Strong administrative and organisational skills
• Good numerical and financial administration skills
• Excellent communication and customer service skills
• Ability to work under pressure and meet deadlines
• Valid driver’s license (advantageous)
• Attention to detail and accuracy

Key Competencies

• Property administration
• Lease and contract administration
• Tenant relationship management
• Communication and interpersonal skills
• Time management
• Planning and coordination
• Financial administration
• Problem-solving ability
• Record keeping and document control
• Professionalism and confidentiality
• Teamwork and collaboration

Duties and Responsibilities:

• Manage day-to-day administrative functions relating to property operations.
• Maintain property records, lease agreements, and tenant files.
• Prepare correspondence, notices, and reports.
• Manage incoming calls, emails, and tenant enquiries.
• Schedule meetings and property inspections.
• Assist with lease preparation, renewals, amendments, and terminations.
• Monitor lease expiry dates and notify management accordingly.
• Maintain accurate lease records and documentation.
• Ensure compliance with lease agreements.
• Act as the primary administrative contact for tenants.
• Handle tenant queries and complaints professionally.
• Coordinate communication between tenants, contractors, and management.
• Assist with tenant onboarding and move-in/move-out procedures.
• Log maintenance requests and coordinate repairs.
• Liaise with contractors and service providers.
• Track maintenance progress and completion.
• Ensure maintenance records are updated.
• Assist with rental invoicing and collections.
• Process supplier invoices and service provider documentation.
• Prepare payment requisitions where required.
• Assist with budget tracking and expense reporting.
• Reconcile accounts and maintain financial records.
• Maintain statutory and compliance documentation.
• Assist with health and safety records and inspections.
• Compile weekly and monthly property management reports.
• Support audit and compliance requirements.
• Provide administrative support to Property Managers.
• Coordinate communication with tenants, suppliers, and contractors.
• Maintain office supplies and administrative systems.
• Assist with special projects and operational requirements.

Submission documentation and notes:

• Comprehensive updated CV.
• Certified ID Copies and drivers license.
• Certified copies of all relevant qualifications.
• Reputable references.
• Only experienced applications will be considered.
• If you do not receive any communication from the Company within 7 days of submitting your CV, kindly consider your application unsuccessful.

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