Office Administrator – Construction Industry

Job Summary:

Provide administrative and operational support to the construction team by managing office functions, project documentation, supplier coordination, and day-to-day office administration.

Minimum Requirements:

• Grade 12 / Matric.
• Diploma/Certificate in Office Administration or related field (advantageous).
• 2–5 years’ administrative experience, preferably in construction.
• Fluent in Afrikaans and English.
• MS Office Suite (Word, Excel, Outlook) proficiency. Advanced Microsoft Excel skills
• Experience with project documentation and document control.
• Strong organisational and filing skills.
• Excellent communication and administrative abilities.
• Attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Valid driver’s license (advantageous).
• Construction or engineering industry experience.
• Knowledge of construction contracts and documentation.
• Project management software experience.
• Payroll administration experience.
• Health and Safety documentation knowledge.

Key Competencies

• Administrative and organisational skills
• Time management
• Communication and interpersonal skills
• Problem-solving ability
• Record keeping and document control
• Planning and coordination
• Ability to multitask
• Professionalism & confidentiality
• Teamwork and collaboration

Duties and Responsibilities:

• Office Administration: Manage daily office operations and administration.  Handle calls, emails, and correspondence.  Maintain filing systems and office records.  Schedule meetings, appointments, and site visits.  Prepare reports and documentation.
• Project Administration:  Maintain project files, contracts, drawings, and documentation.  Track project correspondence and revisions.  Assist with project reporting and progress updates.  Support Project Managers with administrative requirements.
• Procurement and Supplier Coordination:  Obtain quotations and process purchase orders.  Follow up on deliveries and outstanding orders.  Maintain supplier records and communication.
• Financial Administration: Assist with invoice processing and reconciliations.  Capture project expenses.  Support payroll administration and time sheet collection.
• Compliance and Reporting:  Maintain health and safety files.  Assist with audits and compliance documentation.  Compile weekly and monthly reports.

Submission documentation and notes:

• Comprehensive updated CV.
• Certified ID Copies and drivers license.
• Certified copies of all relevant qualifications.
• Reputable references.
• Only experienced applications will be considered.
• If you do not receive any communication from the Company within 7 days of submitting your CV, kindly consider your application unsuccessful.

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